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Clerical - Administrative Published date: August 9, 2017


Run diaries & co-ordinate all meetings under the responsibility of the EMERI President & Honorary Chairman EMERI

Ensure the right people are involved in all meetings and that the participants are fully briefed; liaison with other EAs / PAs

Ensure attendance at Christie’s events, external events and client meetings are managed in a timely manner

Organise on-site and off-site meetings and audio/video conferences, across several time zones (including meeting room bookings, ensuring IT and other required facilities are in place)

Prepare presentations, take minutes during meetings and ensure minutes are sent to all attendees after the meeting in a timely manner

Manage catalogue subscriptions and ensure they are up to date in President EMERI’s & Honorary Chairman EMERI Offices

Provide administrative support as required  

For the Honorary Chairman EMERI liaise with any individual external administration on diary and travel plans in order to avoid conflicts and identify additional potential client visits within schedules to maximise client facing capacity

Organise complex travel itineraries (via travel company) and submit expenses for the President & Honorary Chairman EMERI

Code invoices for sign-off, raise and receipt POs using the Purchase Order system, complete new supplier and payment request forms; coordinate with accounts payable to ensure swift payment of invoices where required

Manage filing, organise stationery as required

Manage and reply to invitations sent to President, EMERI’s & Honorary Chairman EMERI offices

Liaise with IT department regarding any IT related issues (PC, laptop or iphone etc.)

For more details: Lean Management Video

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