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Clerical - Administrative Published date: August 9, 2017

Hello,


Run diaries & co-ordinate all meetings under the responsibility of the EMERI President & Honorary Chairman EMERI


Ensure the right people are involved in all meetings and that the participants are fully briefed; liaison with other EAs / PAs


Ensure attendance at Christie’s events, external events and client meetings are managed in a timely manner


Organise on-site and off-site meetings and audio/video conferences, across several time zones (including meeting room bookings, ensuring IT and other required facilities are in place)


Prepare presentations, take minutes during meetings and ensure minutes are sent to all attendees after the meeting in a timely manner


Manage catalogue subscriptions and ensure they are up to date in President EMERI’s & Honorary Chairman EMERI Offices


Provide administrative support as required  


For the Honorary Chairman EMERI liaise with any individual external administration on diary and travel plans in order to avoid conflicts and identify additional potential client visits within schedules to maximise client facing capacity


Organise complex travel itineraries (via travel company) and submit expenses for the President & Honorary Chairman EMERI


Code invoices for sign-off, raise and receipt POs using the Purchase Order system, complete new supplier and payment request forms; coordinate with accounts payable to ensure swift payment of invoices where required


Manage filing, organise stationery as required


Manage and reply to invitations sent to President, EMERI’s & Honorary Chairman EMERI offices


Liaise with IT department regarding any IT related issues (PC, laptop or iphone etc.)


For more details: Lean Management Video


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